U.S. Expat Taxes: Guidance for Americans Living Abroad

Antravia’s Tax Services for U.S. Travel Agents and Hotels

--- Core Filings and Compliance ---

Business Tax Returns (Forms 1120, 1065)

Navigate corporate or partnership filings with precision. Antravia prepares entity returns for travel agents, DMCs, and hotels, aligning revenue recognition with USALI where relevant and maximising deductions specific to the travel sector. We manage depreciation schedules, QBI deductions, and carryforwards to reduce liability and prevent audit triggers, turning year-end filings into a clear financial roadmap.

Individual Tax Returns (Form 1040)

Your personal and business finances deserve to work together. We integrate your owner income, K-1s, and rental or commission schedules into one coordinated filing, capturing travel-related deductions and setting quarterly estimates that fit your cash-flow cycle.

BOI Reporting & Compliance

Stay current with FinCEN’s Beneficial Ownership rules. We complete your initial filing, submit required updates after ownership or officer changes, and maintain secure records to prevent penalties. Simple, accurate, and compliant.

Payroll Setup & Quarterly Tax Planning

Smooth payroll, accurate withholdings, and reliable estimated payments—planned around your peak and off-season revenue. We handle W-2/W-4 onboarding, quarterly filings, and projections so you can focus on clients, not compliance.

--- Sales and Indirect Tax ---

For more info on this area, please also visit our US Sales Tax page as well as our VAT Reclaim page

Sales Tax Management

End-to-end compliance for travel agents, DMCs, and boutique hotels. We file returns, resolve notices, and monitor state nexus thresholds to prevent penalties and interest. Every booking type, from domestic, multi-state, or OTA, is tracked and reconciled.

Nexus Risk Analysis and Review

A focused review identifying where you must register, what’s taxable, and what you can safely monitor. Delivered as a clear 2-page action summary within five business days.

State Registrations

We register your travel business or hotel in any required states, set up online portals, and confirm filing frequencies so you’re compliant from day one.

Voluntary Disclosure Agreements (VDAs)

If previous sales tax exposure is keeping you awake, we negotiate limited lookbacks and penalty relief through state voluntary disclosure programs, quietly, efficiently, and confidentially.

Hotel-Specific Taxes (Lodging & Occupancy)

Short-stay lodging often triggers local occupancy or tourism taxes in addition to state sales tax. We verify current city and county rates, identify exemptions for extended stays, and clarify who is responsible when OTAs or agents collect payment.

International VAT Reclaims

For more info, refer to our VAT Reclaim page. We recover VAT/GST paid on eligible overseas expenses, from trade fairs, incentive trips, supplier invoices, across the EU, UK, Switzerland, Norway, and UAE. Every claim handled from documentation to submission deadlines, improving margins for global bookings.

--- Tax Planning for Travel & Hospitality ---

Deduction & Expense Planning

From FAM trips and site inspections to meals and mileage, we document deductions that stand up under review and link them with sales-tax data for a full financial picture.

Incentive Trip Tax Planning

Design reward or promotional trips that qualify as deductible marketing expenses while limiting taxable income to participants. We make every incentive both compliant and motivating.

Fixed Assets & Section 179 Expensing

Plan capital upgrades intelligently. Whether refurbishing rooms or investing in booking technology, we balance immediate expensing with long-term depreciation to maximise ROI and minimise future recapture.

State Income Tax Planning & Compliance

For businesses earning in multiple states, we manage apportionment, credits, and filings to minimise liability while keeping every return accurate and timely.

Specialised Credits (Where Eligible)

When your business develops new booking software or process automation, we evaluate eligibility for available credits—only where the facts support a genuine claim.